As a team manager, you must meet deadlines, keep operations running, and ensure your team gets the support required to perform their jobs. So, when you enter a meeting where you’re told you need to supervise an office relocation, your first thought is how to do it without stressing your team or yourself. We’re here to tell you exactly how you can lead a successful office relocation without losing sleep.
Why Are Office Removalists Necessary?
Hiring professionals is an excellent solution that can help you initiate, plan, and complete the relocation on time. Office removalists are trained to handle these jobs. They bring expertise and equipment. They pick, pack, and move things, so you and your team can continue to work without interruptions.
If you’re planning an office relocation in Auckland and looking for office removalists, we’ll share some questions you can ask prospective office removalists in Auckland before hiring them. Let’s start!
Top Questions to Ask Before Booking Office Removalists
Planning and budgeting receive adequate attention when moving offices, but researching office removalists usually doesn’t. Most people choose someone who offers a reasonable deal without asking detailed questions. A good deal is crucial, no doubt. However, you need to ask in-depth questions about timelines, office equipment packing, downtime, etc.
Before you sign a contract and pay some advance money, take the time to research office removalists in your area and ask them the following questions:
What Is Your Experience In This Domain and Work Methodology?
Experience is a huge plus. If they have done it for other offices, including those from the same industry, they will likely be able to handle your relocation project. Ask them how they usually work when offices run on tight schedules and operations cannot be disrupted.
- Check if they are familiar with building access zones and loading areas.
- If necessary, can they contact the building manager?
- Do they work on the weekends?
- Can they manage the move after the office working hours?
- Are they capable of handling unexpected problems or accommodating last-minute requests?
- What is the expected downtime?
Are You Familiar With Local Logistics Systems, Traffic Rules, and Compliance Requirements?
Office movers must know how local logistics work. They must understand the traffic rules and regulations for moving large goods in large trucks (if required). Knowledge of compliance requirements, particularly building guidelines, helps make the job easy.
Plus, there are multiple restrictions on moving within the city. Hence, they must plan a route and mark peak hours and parking availability. While Maps can help immensely, knowledge of local routes based on first-hand experience is priceless.
What’s Included In the Quote and Is Insurance One of the Items?
A reputable office removalist will share a detailed quote to ensure there are no disputes regarding cost later. If you find a service provider hesitant to explain their quote or has introduced ambiguity in some way, look for a different office moving company.
- Check if charges for packing and unpacking, long distances, carrying items upstairs, and calling more workers (if needed) have been included.
- Are fuel costs covered separately or included in the quote?
- Is furniture disassembly and reassembly included?
Insurance is critical—you must not miss asking this question.
- Ask what kind of insurance has been included in the service.
- Is extra coverage available?
- How do they compensate for the loss if items are damaged?
How Will My Furniture and Office Equipment Be Protected?
Bubble wrap is a great answer, but that’s not all. The right (and honest) movers will have the materials to protect your belongings. Ask if they can offer cushioning support to fragile office items, including glass items.
- Do they have moving blankets or other protective materials for furniture?
- Do they have custom boxes for specific items, such as printers or computers?
- Are packing paper, packing tape, labels, markers, cable ties, plastic wrap, trolleys, etc., also available based on packing requirements?
- Will they label everything for easy identification later?
This will ensure proper packing, loading, transit, and unloading.
Can You Share References?
While you can always read online reviews (a good indicator of trustworthiness and reliability), talking to past customers is even better. Get unfiltered feedback from past clients before signing the contract. Ask about the movers’ commitment, punctuality, and professionalism.
Final Thoughts
Booking office removalists is about the cost—yes, that’s true. But focusing only on costs won’t help. Asking potential office moving companies all the questions discussed in this post can help you hire the best possible office removalists.
Give your team the assurance that their desks, equipment, and computers will stay intact when they reach the new office. By hiring the right office movers, you can move forward without stress.