Relocating your office sounds easy, does it not? Pack your desks and move all the computers—that’s it. But that’s not true. Moving offices is a big deal—it requires extensive planning. Many areas of your daily operations are affected. That’s why the relocation process seems highly chaotic when you do not have a proper plan.
Do you know what is most critical when moving your office from one location to another? It is hiring competent office removalists who can handle each job from start to finish. If you are moving offices in Auckland, hiring office removalists in Auckland is not only wise but also necessary.
Professionals who specialise in this area understand the requirements of this critical endeavour. They also know that sensitive documents and devices must be moved carefully to ensure a secure move. Above all, they help keep operational disruptions to a minimum. So, let’s see how you can coordinate with office removalists in Auckland to ensure your move is safe and comfortable.
When You Plan Early, Way Early, You Win Half the Battle
Since moving offices is not a decision made lightly, the moving process must also be given due importance. It cannot be planned at the last minute. Most people believe it can be done quickly and face problems later. Depending on your office size, setup, and relocation budget, you must plan the move well and early.
The first step is to inform your existing owner/landlord or commercial rental company about moving. Next, you must notify your staff about the change. Make a list of things that need to be moved and prioritise which ones should go first. At this stage, you must start looking for expert office removalists to assess their capabilities before signing a contract with one of them.
This may sound crazy, but listing things that could go wrong can help avoid them.
The Right Removalist Partner Is a Moving Day Guardian
Great moves start with great movers. Sounds dramatic? Maybe, but it is true. Commercial relocations can become tricky if not planned and handled well. Get an office removalist with experience in moving offices in the same or similar industries. Check online reviews and speak to the company in detail before assigning them the job. Ask them how they move the following:
- Furniture (tables, chairs, desks, etc.)
- Bookcases, cabinets, shelves, etc.
- Computers, printers, copiers, etc.
- Office supplies and stationery
The right team knows how to ensure a smooth move—they coordinate, pack, move, and unpack. They also handle disconnections and reconnections related to machines, computers, printers, and other tech paraphernalia.
Select office movers with adequate insurance to cover accidents. Discuss the timelines and ensure they can be met with reasonable efforts.
An Internal Point of Contact Is a Blessing
Appointing an internal person from your team to coordinate the move with the office removalists can be highly beneficial. Allow this individual to focus only on the move to avoid scheduling issues.
They can talk to parties at both ends and ensure everyone is on the same page. Trust us; this will ensure no one feels overwhelmed or stressed before, during, and after the move.
Ignoring IT Is a Risk No One Should Take
IT infrastructure is critical to companies today; we mean all companies. Your IT team must know exactly how the office removalists will execute the plan to ensure minimum downtime. Plus, preventing any damage to hardware, phones, computers, or workstations (among other things) is critical.
Disconnecting, moving, reinstalling, and reconnecting all devices, machines, and phones are non-negotiable tasks. Pay attention to how they will be done!
Labelling Is Everything
Labelling everything, including the label maker, can only help you simplify the move. When you label boxes, describe the contents and say where those need to go in the new office. This will ensure faster and more effective unpacking. If you want to go further, use different colours to ensure zero confusion.
Communicate With Your Team
Communicating with people is always helpful! It almost always brings positive results. Let your team know they will receive adequate support while settling in the new premises. Give them a timeline of how things are expected to move. You can even share access to relevant updates so your staff is never left wondering what to do or where to go next.
While operations cannot come to a standstill during the move, let your teams know that working at a reasonable pace to ensure customers are not inconvenienced is all that’s expected until everyone and everything settles.
A Post-Move Review Is Necessary
Once the removalist team is done packing, moving, unpacking, and reinstalling everything as directed in the plan, check for damages and missing items. Ensure devices, machines, etc., are correctly installed. See if all chairs, desks, tables, pantry items, etc, are placed correctly.
A thorough check before closing the task and paying the final amount to removalists ensures you can resume operations at full capacity.
Final Thoughts
As you begin operations in a new place, give your team all they need to succeed. The first step to achieving this is ensuring a stress-free move. Preparation, communication, and experienced office removalists are key to hassle-free relocation.
Partnering with the right office removalists ensures you can focus on operations, even as desks, chairs, and computers are being moved to the new office premises.